The name of the Club shall be the GILA RANGERS, hereafter referred to as the ‘CLUB’.
The Club may at its pleasure, by vote of the membership body, change its name.
The Club may be organized into three primary functions/divisions:
Ground Matches, Mounted Matches, and Reenactments/Public Relations
Each function may be is represented by a Director or Chairperson. All activities of the Club will be managed by the Club officers, the appropriate Director, and their deputies and Club members. This includes committees, fund raising, and expenditures.
The corporation shall function as a not-for-profit Cowboy Action Shooting Club, and any revenue, including dues, fees or donations, collected by the Club will be used to achieve the purposes and objectives of this Club as follows:
· To promote the sport of Cowboy Action Shooting by:
Holding regularly scheduled and special competition matches.
Present demonstrations and other agreed upon activities to encourage members and participants to “dress-up the part” and role-play characters from the old west.
And to promote the safe handling, use, and proper care of firearms.
· To promote an interest in and appreciation for the history and cultures of the American frontier.
· To promote an awareness of the forces that influenced and molded the American character, to foster those positive traits such as independence, equality, honesty and fair play.
· To provide a wholesome atmosphere and activities that can be enjoyed by the individual, the family, and the community.
· To provide an opportunity for individual and team competitions in sports that feature the safe and competent use of firearms of historical significance in the development of the American frontier.
· To forward the development of these characteristics of honesty, integrity, good fellowship, self-discipline, self-reliance, and team play which are the essentials of good sportsmanship and the cornerstones of good citizenship.
ARTICLE III. OFFICERS
The elected Club officers consist of a President, Vice-President, Treasurer, Secretary and Territorial Governor. The position of Treasurer and Secretary may be occupied by one person, and a Director-at-Large may be appointed by the Board to fill a 5th Director’s position.
The President is a member of the Board of Directors and the Executive Committee, and shall have such powers as may be reasonably construed as belonging to the chief executive of any club. The President shall:
By virtue of the office be Chairman of the Board of Directors, and preside at membership meetings.
Present at the annual meeting and report of the activities and financial condition of the Club.
With the Board of Directors’ approval, appoint all committees, temporary or permanent.
Insure all records, reports and certificates required by law are properly kept or filed.
Be one of the officers who may sign the checks or drafts for the Club.
And shall exercise all duties inherent to the office of President, and any other duties assigned by the Board of Directors.
The Vice-President is a member of the Board of Directors and the Executive Committee, and shall:
In the absence or inability of the President to exercise their office, become acting President of the Club with all the rights, privileges, and powers as if they had been the duly elected President.
May be one of the officers with authority to sign the checks and drafts of the Club.
And shall exercise all duties inherent to the office of Vice President, and any other duties assigned by the President or Board of Directors.
The Treasurer is a member of the Board of Directors and the Executive Committee, and shall:
Have the care and custody of all monies belonging to the Club and shall be solely responsible for such monies or securities of the Club. They shall insure all Club monies collected to be deposited in a regular business bank. Checks drawn on said bank account shall have two signatures.
Be one of the officers who may sign checks or drafts of the Club.
Render at stated periods as determine by the President or Board of Directors, a written account of the finances of the Club, and such report may be included with the minutes of such meetings.
Responsible for collecting annual membership dues, issuing membership cards, collecting fees/donations at all matches, maintaining records of all dues/fees/donations collected, and depositing said dues/fees/donations in the Club bank account.
And shall exercise all duties inherent to the office of Treasurer, and any other duties assigned by the President or Board of Directors.
The Secretary is a member of the Board of Directors, and shall:
Transcribe and maintain the minutes and records of the Club, and is official custodian of records.
In conjunction with the Treasurer, file appropriate documents required by any government entity.
May be one of the officers with authority to sign the checks and drafts of the Club.
Give and serve all notices to members of this Club.
Attend to all correspondence of the Club.
Present to the membership any pertinent communications addressed to, or concerning the Club
And shall exercise all duties inherent to the office of Secretary, and any other duties assigned by the President or Board of Directors.
ARTICLE IV. BOARD OF DIRECTORS
The business of this Club shall be managed by an elected Board of Directors. In between, or in the event that a full Board meeting cannot be conducted for any reason, the Executive Committee may confer as needed to conduct the required business of the Club. The Board of Directors consists of the following positions:
· President (Executive Committee member)
Vice-President (Executive Committee member)
Treasurer (Executive Committee member)
Director-at-Large, if Treasurer/Secretary is assigned to one individual.
All of the elected officers and directors must be at least eighteen (18) years of age, and shall all be citizens of the United States.
· The Directors are to be chosen for the ensuing year at the annual meeting of this Club, in the same manner and style as the officers of this Club and they shall serve for a term of one (1) year.
· The President of the Club, by virtue of their office, shall be Chairman of the Board of Directors.
· Each Director shall have one vote and such voting may not be done by proxy.
· The Board of Directors shall have the control and management of the affairs and business of this Club. Such Board of Directors shall only act in the name of the Club when it shall be regularly convened by its chairman after due notice to all the directors of such meeting.
· Fifty percent (50%) membership of the Board of Directors shall constitute a quorum and the meetings of the Board of Directors shall be held semi-annually, or as needed to manage the business of the Club.
· The Board of Directors may make such rules and regulations covering its meetings as it may, in its discretion, determine necessary.
· Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the term.
· A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. A director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider necessary for the best interests of the Club. The guidelines for action may follow the Gila Rangers Cowboy Code of Conduct doctrine.
The Territorial Governor is the Club’s official representative at SASS Territorial Governor Meetings. The Territorial Governor shall be qualified and bound by the guidelines and duties outlined in the SASS Territorial Governor document. And perform any other duties assigned by the President or the Board.
The Director-at-Large will fully participate in all activities of the Board, perform any other duties assigned by the President or Board, and may fill temporary vacancies in other positions on the Board except President.
ARTICLE V. PAYMENT / SALARIES
The Board of Directors may procure contractors and shall fix the compensation of any and all work of which they, in their discretion, may determine to be necessary to conduct of the business of the Club.
No Board Member or Officer shall for reason of their office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation or reimbursement from the Club for duties and expenses other than as a director or officer.
ARTICLE VI. COMMITTEES
Directors may cause the creation of permanent or temporary committees and appropriate chairpersons to accomplish the purposes and objectives of the Club.
All committees of this Club shall be appointed by the President or the Board of Directors, and their term of office shall be for a period of one (1) year or less if terminated by the action of the Board of Directors.
Membership in this Club shall be open to any citizen of the United States who can legally own a firearm or use a firearm under the supervision of a qualified adult upon recommendation and approval of the Board of Directors, and payment of all standard dues and fees. Adult members must be at least eighteen years of age. Junior members, ages 12 through 17 and Buckaroo members, ages 10-11, may be enrolled and participate in Club activities under the supervision of a parent adult member. Further, membership is not contingent on membership in either SASS or NRA; however, membership in both these Clubs is recommended. No person may be denied membership in this Club on account of sex, race, creed, color, or national origin. Membership will be governed by the Gila Rangers Cowboy Code of Conduct.
Each member may specify which (any or all) of the Club functions (Ground, Mounted, and Reenactments/Public Relations) they would care to participate in.
· The annual membership meeting of this Club shall be held within 30 days of the ending of the fiscal year. The Secretary shall cause to be mailed or e-mailed to every member in good standing at their legal address or e-mail address as it appears in the membership roster, a notice indicating the time and place of such annual meeting at least two weeks prior to such meeting.
· Regular or Special meetings of the Club may be called by the President or Board of Directors when it is for the best interest of the Club when there is business requiring the vote of the entire membership. Voting may be conducted by mail or e-mail. Such meetings may be held before or after a match event.
· One quarter (25%) of the members eligible to vote shall constitute a quorum at any membership meeting.
· At all meetings, all votes shall be by voice. For election of officers, ballots may be provided and proxy voting will be allowed.
· At any meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors. The Secretary, or individual acting as Secretary, and any assigned assistants, shall tally, announce and record the official vote. No member of this tally group shall be a candidate, or be personally interested in the question voted upon.
1. Secretary’s Attendance, and/or Roll Call, and/or Sign-In
2. Approval of any relative or preceding meetings Minutes
3. Reports of Treasurer, and/or Committees
4. Old and Unfinished Business
5. New Business
ARTICLE XI. CLUB YEAR / INCOME / REVENUE
· The Club’s operational and fiscal year shall be from July 1st to June 30th.
· Income/Revenue is described as any and all dues, fees, donations and sponsorships received by the Club.
Until changed by vote of the membership, the annual dues of this Club shall be $25.00 for the first adult family member, $15.00 for each additional adult family member, and $10.00 for each junior family member, due and payable no later than July 1st of each year.
The general fund receives all dues, income and revenue. Category or individual line item recording of income and expenses may be maintained for internal tracking of revenue and operating costs.
The currently set regular monthly match participation fees for the Club are as follows:
- Ground Match Fees shall be $5.00 for members and $10.00 for non-members.
- Mounted Match Fee shall be $25 for all participants.
· Any member in arrears will be stricken from the Club membership after a thirty (30) day grace period, and must reapply as a new member and pay annual dues in order to be restored as a Club member. New Member dues shall be prorated during the first year of their membership.
ARTICLE XII. DISBURSEMENT OF CLUB ASSETS
In the event that the corporation must be dissolved for any sufficient reason, the Board of Directors is responsible to insure full payment of all obligations of the corporation. In addition, the Board of Directors has the authority and responsibility for the proper distribution of all remaining Club assets. That may include, but is not limited to; distribution, donations or sale to other organizations; liquidation and distribution to other organizations, or to members in good standing by equal or prorated distribution based on years or months of continuous active membership; or in any combination of the above.
ARTICLE XIII. INSURANCE
The Board of Directors shall insure appropriate and customary insurance coverage exists for a sport organization/club of this type and its assets.
ARTICLE XIV. AMENDMENTS
These By-Laws may be altered, amended, repealed or added to by majority vote of The Board of Directors. However, any member or members of the general membership may submit, in writing, to the Board of Directors, any proposal for a change in the By-Laws to be acted upon by the Board of Directors.
ARTICLE XV. ADOPTION OF BY-LAWS
We hereby certify that these By-Laws of Not-For-Profit Corporation, the GILA RANGERS, have been adopted by the Board of Directors of the Club.