Board of Directors/Officers Job Descriptions

 

General Duties of the Board:

§         Establishes policy and Bylaws; ongoing assessment of Bylaws, policies, and procedures; reviews and revises budget.

§         Develops funding and expense strategies, including expansion, maintenance, improvements and outreach objectives.

§         Selects and provides general direction to members, authorizes payments; undertakes annual evaluation of programs.

§         Develops short term (tactical) and long term (strategic) plans.

§         Board members shall be committed to the cause of Cowboy Action Shooting, and are fiscally/legally responsible as prescribed by New Mexico law (fiduciary nature of the position).

 

President:

Is elected for one year terms at the annual meeting in July; chairs meetings, and provides agenda in cooperation with the other Officers: serves as ex officio member of all committees of the Board; consults with members; is a signing officer. He or she...

1.       Is a member of the Board.

2.       Serves as the ‘Chief Volunteer’ and ‘Ambassador’ of the organization.

3.       Works with the Board in achieving the organization's mission, discusses issues confronting the organization and reviews any issues of concern to the Board.

4.       Provides leadership to the Board of Directors, which sets policy, helps guide and mediate Board actions with respect to organizational priorities and governance concerns.

5.       Leads the Board in tactical and strategic planning.

6.       Appoints the chairpersons of committees, in consultation with other Board members.

7.       Monitors financial planning and financial reports; plays a leading role in funding and expense activities.

8.       Formally evaluates the performance of Committees and informally evaluates the effectiveness of the Board members.

9.       Evaluates annually the performance of the organization in achieving its mission.

10.    In addition, performs these and other duties assigned by the Board.

·         Large event Match Director and Master of Ceremonies.

·         Large event Arbitration Committee Chair.

 

Vice President:

Is elected for one year terms at the annual meeting in July; serves as Board chair in president’s absence; undertakes special duties as designated by president; is a signing officer.  He or she…

1.       Is a member of the Board.

2.       Performs Chair responsibilities when the President cannot be available.

3.       Reports to the Board's Chair.

4.       Works closely with the President and other Officers and members.

5.       Participates closely with the President to develop and implement officer and project transition plans.

6.       In addition, performs these and other duties assigned by the Board.

·         Water Canyon Site Manager, coordinating activities with Range Maintenance Officer.

·         Large Event Arbitration Committee Co-Chair.

 

Treasurer:

Is elected for one year terms at the annual meeting in July; monitors financial affairs of the organization; provides annual budget to the Board in cooperation with senior staff; is a signing officer, and oversees financial compliance review. The Treasurer shall make a report at each Board meeting, assist in the preparation of the budget, help develop funding and expense strategies, and make financial information available to Board members, to authorities and to the public.   He or she…

1.       Is a member of the Board.

2.       Manages finances of the organization.

3.       Administers all fiscal matters and corporate liabilities of the organization.

4.       Provides annual budget to the board for members' approval.

5.       Ensures development and board review of financial policies and procedures.

6.       In addition, performs these and other duties assigned by the Board.

·         Is responsible for all monetary transactions at shoots and events.

·         Insures all shooters have signed necessary papers to participate in shoots and events.

·         Works with the Secretary to collect all dues and maintain updated membership roster.

·         Maintains Attendance records and payments for Land Use fees.

 

Secretary:

Is elected for one year terms at the annual meeting in July; records and distributes all Board meeting minutes; and assures that corporate records are maintained; handles routine correspondence at the Board’s direction.  He or she…

1.       Is a member of the Board.

2.       Maintains all of the corporate documentation of the organization.

3.       Maintains records of the board and ensures effective management of organization's records.

4.       Is responsible for minutes of board meetings and insures distribution shortly after each meeting.

5.       Is responsible for general and specific correspondence to its members and to businesses, organizations and individuals.

6.       Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings.

7.       In addition, performs these and other duties assigned by the Board.

·         Produces the Monthly Newsletter page for publication on the Web.

·         Produces the Quarterly Newsletter and other attachments and facilitates its general distribution.

·         Maintains, updates and distributes annually to the membership an accurate membership roster.

·         Establishes a Phone Tree notification system for back-up and emergency membership contact.

 

Territorial Governor:

Is elected for a two year term at the annual meeting in July; attends all Board Meetings; maintain informational contact with SASS on all TG issues; handles routine correspondence at the Board’s direction.  He or she…

1.       Is a member of the Board.

2.       Is the unofficial ‘Ambassador of Good Will’ when representing the club.

3.       Maintains accreditations associated with TG position and assignments.

4.       Maintains sufficient contact through direct and electronic means to remain updated with current issues.

5.       Is sufficiently familiar with SASS rules and regulations to note applicability during meetings and events.

6.       In addition, performs these and other duties assigned by the Board.

·         Territorial Governors gather comments, criticisms, needs, suggestions, and proposed rule changes, and communicate these to the SASS Board of Directors.

·         Maintain current knowledge regarding Cowboy Action Shooting and SASS, its history, philosophy, purpose, presence, direction, and Spirit of the Game.

·         Communicate the Cowboy Action Shooting story locally/regionally to further the growth of the game.

·         Represent and support SASS, its philosophy, and its purpose to club members.

·         Network with other clubs and Territorial Governors.

·         Large Event Arbitration Committee Member.

 

Committees:

§         Committee chairpersons are auxiliary members of the Board, and are encouraged to attend BOD Meetings.

§         Chairpersons shall not have unlimited discretion in matters affecting the organization as a whole, but may exercise judgment regarding decisions required to implement Board policy.

§         Regular committee members are not required to attend Board meetings but may chair subcommittees.

Each and every Chairperson of a Committee…

1.       Is a auxiliary member of the Board.

2.       Sets tone for the committee work, and ensures that members have the information needed to do their jobs.

3.       Oversees the committee's logistics, and works closely with the all other committees and other members.

4.       Reports to the President and/or the full Board on committee's decisions/recommendations

5.       Assigns work to the members, sets the agenda and runs the meetings, and ensures distribution of any meeting minutes.

6.       Initiates and leads the committee's evaluation.’

7.       Performs other duties as assigned by the Board.

 

Committees, Committee Chairs and their Members are “pro tem”.

The Board may create committees as needed.  The President appoints all committee chairs.

The President, in consultation with the Board, may create Operational Officers as needed who serve “pro tem”

 

Executive committee members are the President, Vice President, Secretary and Treasurer and immediate past President.  It meets between regularly scheduled Board meetings to address routine or special issues as they arise.  Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority to conduct the business of the Club.

 

A Board Member:

1.       Regularly attends board meetings and important related meetings.

2.       Makes serious commitment to participate actively in committee work.

3.       Volunteers for and willingly accepts assignments, and completes them thoroughly and on time.

4.       Stays informed about committee matters, prepares well for meetings, reviews and comments on minutes and reports.

5.       Gets to know other committee members and builds a collegial working relationship that contributes to consensus.

6.       Is an active participant in the committee's annual evaluation and planning efforts.

7.       Participates in funding and expense strategies for the organization.

 

Auxiliary Board Members: These representatives serve without vote as advisory directors. They may participate in Board meetings, submit proposals for consideration by the Board and shall respond to requests for information from their constituents.

 

Immediate Past President: It will be the responsibility of the Past President to perform duties normally associated with this office, including serving on the Board of Directors in an advisory capacity and chairing the Nominating Committee.

 

Operational Officers: These representatives serve without vote as advisory club members. They are appointed to serve ‘pro tem’ to perform a specific operational function for the Club. They may participate in Board meetings, submit proposals for consideration by the Board and shall respond to requests for information from their constituents.

 
 
 
Mission Statement
The Gila Rangers is a non-profit organization committed to providing the environment and venue for advancing the cause and participation of Cowboy Action Shooting and other safe firearm sports.